🎟️ Event management
Live attendance, from the form you already use.
Gravity Forms collects the registrations. Gravity Tables shows them, live, filterable, checkable, exportable, to your event team and your attendees.
The before
What this replaces, specifically.
Spreadsheet at the door
Volunteer with a printed CSV ticking off names. Updates not syncing to organizers. Lost in the post-event clean-up.
No live attendance counts
Marketing asks "how many showed up?" mid-event. Answer: "I'll get back to you."
Walk-ins create chaos
New registrations during the event aren't reflected anywhere. Volunteers run on stale data.
The after
What Gravity Tables does instead.
Auto-refresh on a 30-second interval
Tables re-poll the database and re-render. New registrations appear without anyone hitting refresh.
Inline check-in column
A "Checked in" column with click-to-edit converts the table into a tablet-friendly check-in app.
Filter by session, day, or status
Multi-select filters let volunteers see only their session's queue.
The shortcode
Copy. Paste. Customize the IDs.
This is the actual shortcode pattern this use case uses. Drop it on a page, change the form ID, you're shipping.
[gravity_table id="event-2026" auto_refresh="true" refresh_interval="30" filters="session,status" allow_edit="checkin_status"]Real scenario
A regional conference, 800 attendees
Before
- 4 volunteers with printed lists at 4 tables
- 20-minute lag between sign-in and the organizer's view
- Walk-in line backed up because no live count
After
- 4 iPads showing the live table, filtered to that session
- Volunteer clicks "Checked in", organizer sees it instantly
- Walk-in registrations on a tablet form auto-flow into the table
"We replaced our $400/mo event check-in SaaS with two shortcodes and an auto-refresh interval."
Build it
Step-by-step guides for event management.
Long-form walkthroughs for the patterns this use case is built on. Copy-ready shortcodes, custom-bulk-action PHP, hook examples.
Guide
Build an event registration and attendee dashboard with Gravity Forms
A complete pattern for running an event off Gravity Forms: public registration form, organiser triage workspace, on-the-door check-in tablet view, public attendee directory, and post-event reporting. One form, four URLs, no Eventbrite fee.
Read the guide
Guide
How to build a moderation queue with Gravity Forms and Gravity Tables
Pattern for sites that accept public submissions and need a staff workflow to approve, reject, or flag entries. Two shortcodes, one form, one audit trail.
Read the guide
Guide
How to export Gravity Forms entries to CSV, Excel, or PDF
A complete walkthrough for exporting Gravity Tables data, file formats compared, filter behaviour, large-dataset handling, security, and the gotchas that come up when exports go out the door.
Read the guide
Or browse all guides.
Compare to alternatives
Evaluating other tools for event management?
Honest side-by-side comparisons with the alternatives most relevant to this use case.
vs
GravityView
GravityView is the better display tool. Gravity Tables is the better editing-and-operations tool.
See the matrix
vs
TablePress
TablePress is for static tables you maintain by hand. Gravity Tables is for dynamic data that changes every day.
See the matrix
vs
Tablesome
Tablesome is broader (multiple form plugins). Gravity Tables is deeper (Gravity Forms only, but with editing, charts, maps, and a 3-layer permission model).
See the matrix
Or see the full alternatives matrix with all 6 competitors side by side.
Ready when you are
Stop exporting CSVs. Start shipping dashboards.
10 days of full Pro access. If it doesn't pay for itself in the first week, you don't have to keep it.