🤝 Team collaboration
One table. Every team member. Latest version.
Stop emailing spreadsheets. Stop asking "do you have the latest copy?" Put the data on a page, give the team edit rights, and let validation rules keep everyone honest.
The before
What this replaces, specifically.
Spreadsheet version drift
Sales has v3, Support has v5, Ops has v2. Reconciling them is somebody's Friday.
No validation
Someone types "yess" instead of "Yes". A pivot breaks the next week.
No audit trail
Numbers changed. Who changed them? Nobody knows.
The after
What Gravity Tables does instead.
Field validation from your form
GF's validation rules apply to inline edits. Bad values rejected with the same UX as the original form.
Per-column permissions
Sales can edit "stage", Support can edit "priority", but neither can edit "amount". Configurable per role.
Activity log per entry
Every edit logged with timestamp + user. Compliance teams happy.
The shortcode
Copy. Paste. Customize the IDs.
This is the actual shortcode pattern this use case uses. Drop it on a page, change the form ID, you're shipping.
[gravity_table id="shared-pipeline" allow_edit="stage,priority" allowed_roles="sales,support" audit_log="true"]Real scenario
A 12-person operations team
Before
- Master spreadsheet in Drive
- Three people locked in edit conflicts daily
- Quarterly clean-up takes a full afternoon
After
- Shared table on /ops internal page
- Per-row locking during inline edit
- No clean-up. The table is the source of truth.
"Our team Slack channel went silent overnight. Turns out 80% of the chatter was "do you have the latest spreadsheet?""
Build it
Step-by-step guides for team collaboration.
Long-form walkthroughs for the patterns this use case is built on. Copy-ready shortcodes, custom-bulk-action PHP, hook examples.
Guide
How to set up role-based permissions for Gravity Tables
Restrict who can view, edit, and export a Gravity Tables view based on WordPress roles and capabilities. Server-side enforced, with edge-case handling and recipes.
Read the guide
Guide
How to add inline editing to Gravity Forms entries
Step-by-step guide to enabling click-to-edit cells on a Gravity Tables view, with validation, role gates, audit trail, and the gotchas that come up in production.
Read the guide
Guide
Build a CRM lead dashboard with Gravity Forms and Gravity Tables
Turn the leads landing in Gravity Forms into a real, tabular CRM. Status pipeline, owner assignment, follow-up dates, inline editing, and role-aware exports, without a separate CRM subscription.
Read the guide
Or browse all guides.
Compare to alternatives
Evaluating other tools for team collaboration?
Honest side-by-side comparisons with the alternatives most relevant to this use case.
vs
wpDataTables
Pick wpDataTables for arbitrary external data. Pick Gravity Tables when the data lives in Gravity Forms.
See the matrix
vs
TablePress
TablePress is for static tables you maintain by hand. Gravity Tables is for dynamic data that changes every day.
See the matrix
vs
Tablesome
Tablesome is broader (multiple form plugins). Gravity Tables is deeper (Gravity Forms only, but with editing, charts, maps, and a 3-layer permission model).
See the matrix
Or see the full alternatives matrix with all 6 competitors side by side.
Ready when you are
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